Cultivate PR is looking for an office manager. We need a strategic, self-motivated, think-on-your-feet, wear-many-hats kind of person who can take on the tasks essential to the successful running of the day-to-day operations of Cultivate.
If you are an organized, energetic, motivated, task oriented, problem solver and are willing to jump in and get things done, we would like to meet you!
More specifics about the job below. Send inquires to firstname.lastname@example.org.
Office Manager Job brief
The Office Manager will organize and coordinate office operations and procedures, in order to ensure organizational effectiveness and efficiency. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.
Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands
Act as gatekeeper for the Cultivate Office, answering phones and coordinating meetings on site
Act as administrative support for client events
Organize and schedule meetings, appointments and travel Act as office gatekeeper
Partner with HR to maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
Manage client invoicing and keep accurate records of client agreements and expirations
Assist with grass roots marketing and street team efforts
Secure and oversee intern program
Occasionally support team as needed at client events
Proven office management, administrative or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail, problem solving skills and strong organizational skills
Excellent written and verbal communication skills
Proficiency in MS Office, specifically Microsoft Excel and Word
Proficiency in QuickBooks
Familiarity with timekeeping procedures and reporting
Experience with managing expense reports
Experience in disseminating, fielding and tracking event RSVPs