Hiring: Office Manager

Cultivate PR is looking for an office manager. We need a strategic, self-motivated, think-on-your-feet, wear-many-hats kind of person who can take on the tasks essential to the successful running of the day-to-day operations of Cultivate.

If you are an organized, energetic, motivated, task oriented, problem solver and are willing to jump in and get things done, we would like to meet you!

More specifics about the job below. Send inquires to

Office Manager Job brief

The Office Manager will organize and coordinate office operations and procedures, in order to ensure organizational effectiveness and efficiency. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.


  • Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands

  • Act as gatekeeper for the Cultivate Office, answering phones and coordinating meetings on site

  • Act as administrative support for client events

  • Organize and schedule meetings, appointments and travel Act as office gatekeeper

  • Partner with HR to maintain office policies as necessary

  • Organize office operations and procedures

  • Coordinate with IT department on all office equipment

  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time

  • Manage client invoicing and keep accurate records of client agreements and expirations

  • Assist with grass roots marketing and street team efforts

  • Secure and oversee intern program

  • Occasionally support team as needed at client events


  • Proven office management, administrative or assistant experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail, problem solving skills and strong organizational skills

  • Excellent written and verbal communication skills

  • Proficiency in MS Office, specifically Microsoft Excel and Word

  • Proficiency in QuickBooks

  • Familiarity with timekeeping procedures and reporting

  • Experience with managing expense reports

  • Experience in disseminating, fielding and tracking event RSVPs